Job Overview

About the BMA

The British Medical Association (BMA) is the trade union and professional body for doctors in the UK.  We represent, support and negotiate on behalf of all UK doctors and medical students. 

Join the BMA at a crucial time for doctors and the NHS and be part of a team working for better pay and conditions for the profession.

About the role:

We are looking for a full-time Administrator to provide support to our BMA Scotland Office, including support to committees, senior management and our team of Member Service advisers.  Based in Edinburgh, Scotland, the successful candidate will also work with the team to provide support for the office facilities to deliver an excellent level of service to customers using the office.

This is predominantly an office-based position, however the appointed candidate may work from home on occasion.

This is a fixed term contract role until early July 2024.

As an Administrator you will:

• Provide administrative support to the National Director for Scotland and the Head of Operations Scotland
• Provide full administrative support to the committee secretariat, including the preparation of papers for committees, maintenance of databases and updating the BMA website when required
• Diary management and administrative support to the Member support team
• Supporting the corporate services manager in ensuring a smooth running of the office, including managing meeting room bookings, room set up, being the first point of contact for visitors, and handling any requests

 To be successful in this role you'll have:

• Demonstrable experience in an administrative role
• Excellent organisational skills and proven ability to prioritise and manage own workload
• Strong communication skills both written and verbal are required
• The ability to work effectively as part of a team.
• The ability to handle complex and confidential information
• Accuracy and a good eye for detail
• Excellent customer service skills
• Experience of working with the full MS Office suite is required

Why work for us?

We offer a wide range of benefits including:

• 30 days holiday entitlement plus bank holidays and a BMA company day
• Double matching pension contributions up to 12% of salary
• Additional leave entitlement for volunteering or moving house (after completion of probationary period)
• Onsite gym and subsidised café at BMA House
• BMA Law - discounted rates for employees requiring legal services such as will writing/conveyancing
• Multiple flexible benefits and discounts through our employee benefits platform
• Lots of Learning and Development/training opportunities via our internal learning hub
• Season ticket loan (up to £10,000) after completion of probationary period

Anonymous recruitment

The BMA endeavours to be an inclusive employer, ensuring fairness and consistency to select the best candidate for roles. To support our aims, we use specific software to remove all personal identifying information from CVs and applications.  Personal information such as name, date of birth, age and gender are anonymised and will only become visible to hiring managers if you are selected for interview.

Whether the role needs you to work at home, in an office or in a hybrid way, we`ll provide all the support you need.  

If this sounds like the right opportunity for you, please apply through our website. However,  if you require any reasonable adjustments or additional support at any point during the application process, please email recruitment@bma.org.uk.

Diversity & Inclusion Monitoring:

Our ambition is to work together to promote a more inclusive environment, which attracts everybody signals our commitment to celebrate and promote diversity.

BMA is committed to the equal treatment of all current and prospective employees and does not condone discrimination on the basis of age, disability, sex, sexual orientation, pregnancy and maternity, race or ethnicity, religion or belief, gender identity, or marriage and civil partnership. We want people to bring their unique blend of experiences, backgrounds, perspectives and knowledge as we recognise that diversity makes us stronger.

Please note, we are unable to provide sponsorship under the UK points-based immigration system and we do not hold a sponsorship licence.