Job Overview

About the BMA

The British Medical Association (BMA) is the trade union and professional body for doctors in the UK.  We represent, support and negotiate on behalf of all UK doctors and medical students. 

Join the BMA at a crucial time for doctors and the NHS and be part of a team working for better pay and conditions for the profession.

About the role

We're looking for a Records Manager to provide access to accurate records for operational, strategic and compliance purposes and ensures that legal requirements for the creation and retention of records are met.  We're also looking for a candidate who can bring ideas and ways to improve and update our records function.

The successful applicant will:

• Be responsible for ensuring BMA records are managed according to best practice and legal requirements
• Manage the work associated with delivering subject access requests for members within required timescales 
• Ensure completion of Requests to be Forgotten within required timescales.
• Collaborate with the Archives specialist on the identification and transfer of records into the archive.
• Work with the Information governance lead to ensure the correct governance, safeguarding, handling and delivery of information held by and used within the Association. 

To be successful as a Records Manager you'll ideally have:

• Experience in records management (essential)
• A professional qualification in records management 
• Strong organisation and administration skills
• Demonstrable knowledge of legal data protection compliance requirements
• Excellent written and verbal communication skills
• Ability to build strong relationships with colleagues across the BMA
• Experience working within a large membership or professional organisation (desirable)

Why work for us?

We offer a wide range of benefits including:

• 30 days holiday entitlement plus bank holidays and a BMA company day
• Double matching pension contributions up to 12% of salary
• Additional leave entitlement for volunteering or moving house (after completion of probationary period)
• Onsite gym and subsidised café at BMA House
• BMA Law - discounted rates for employees requiring legal services such as will writing/conveyancing
• Multiple flexible benefits and discounts through our employee benefits platform
• Lots of Learning and Development/training opportunities via our internal learning hub
• Season ticket loan (up to £10,000) after completion of probationary period

Anonymous recruitment

The BMA endeavours to be an inclusive employer, ensuring fairness and consistency to select the best candidate for roles. To support our aims, we use specific software to remove all personal identifying information from CVs and applications.  Personal information such as name, date of birth, age and gender are anonymised and will only become visible to hiring managers if you are selected for interview.

Whether the role needs you to work at home, in an office or in a hybrid way, we`ll provide all the support you need.  

If this sounds like the right opportunity for you, please apply through our website. However,  if you require any reasonable adjustments or additional support at any point during the application process, please email recruitment@bma.org.uk.

Diversity & Inclusion Monitoring:

Our ambition is to work together to promote a more inclusive environment, which attracts everybody with the right skills and experience and signals our commitment to celebrate and promote diversity.

BMA is committed to the equal treatment of all current and prospective employees and does not condone discrimination on the basis of age, disability, sex, sexual orientation, pregnancy and maternity, race or ethnicity, religion or belief, gender identity, or marriage and civil partnership. We want people to bring their unique blend of experiences, backgrounds, perspectives and knowledge as we recognise that diversity makes us stronger.

Please note, we are unable to provide sponsorship under the UK points-based immigration system, as we do not hold a sponsorship licence.